Privacy Policy

1. Introduction

SativaHR ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Human Resource Information System (HRIS) platform and mobile application.

2. Information We Collect

Personal Information

We collect information that your employer provides to set up your employee profile, including:

• Full name, employee ID, and contact information
• Employment details (position, department, hire date)
• Government-issued identification numbers as required by law
• Bank account information for payroll purposes
• Emergency contact information

Attendance and Location Data

When you use the clock-in/clock-out feature, we collect:

• Timestamp of clock-in and clock-out events
• GPS location data (only at the time of clocking in/out)
• Device information for security purposes

Location data is collected only when you actively use the attendance feature and is not tracked continuously.

Usage Data

We automatically collect certain information about your device and usage patterns, including device type, operating system, and app interaction data.

3. How We Use Your Information

We use the collected information for:

• Managing HR operations (attendance tracking, leave management, payroll)
• Generating reports for your employer
• Communicating important work-related information
• Improving our services and user experience
• Complying with legal obligations

4. Data Storage and Security

Your data is stored on secure servers with industry-standard encryption. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

We retain your data for as long as your employment relationship exists and for a reasonable period thereafter as required by applicable laws or your employer's data retention policies.

5. Data Sharing

We share your information only with:

• Your Employer: HR personnel and supervisors as authorized by your organization
• Service Providers: Third-party services that help us operate our platform (cloud hosting, email services)
• Legal Requirements: When required by law or to protect our legal rights

We do not sell your personal information to third parties.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data (subject to legal retention requirements)
• Object to certain processing activities
• Data portability

To exercise these rights, please contact your employer's HR department or reach out to us directly.

7. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

9. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: legal@sativahr.com