User Guide
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Attendance Reports

The Reports section lets you generate, save, and download attendance summaries for your organization.

Attendance Reports page

Generating a Report

  1. Navigate to Reports from the sidebar.
  2. Click Create Report.
  3. Configure the report parameters:
    • Report Name — A descriptive name for this report.
    • Date Range — Select the start and end dates.
    • Department — Optionally filter by department (leave blank for all).
  4. Click Generate.

The system processes all attendance records within the date range and creates a report.

Report Types

Summary Report

The summary report provides an overview per employee:

Column Description
Employee Name Full name
Employee ID Company ID
Department Department name
Working Days Number of days the employee was scheduled to work
Present Days Days the employee clocked in
Absent Days Days the employee was absent
Late Count Number of times the employee was late
Total Late Minutes Cumulative late minutes
Overtime Hours Total approved overtime hours
Leave Days Total leave days taken

Detail Report

The detail report shows daily attendance records:

Column Description
Date The calendar date
Shift Assigned shift name
Clock In Actual clock-in time
Clock Out Actual clock-out time
Work Hours Calculated working hours
Status On-time, Late, Absent, Leave, Holiday
Late Minutes Minutes late (if applicable)
Overtime Overtime hours (if applicable)
Notes Any admin notes or corrections

Viewing Reports

Created reports are listed on the Reports page with:

  • Report Name — Click to view details.
  • Date Range — The period covered.
  • Created Date — When the report was generated.
  • Favorite — Star reports for quick access.

Downloading Reports

Each report can be downloaded in CSV format:

  1. Click on the report.
  2. Click Download Summary for the summary CSV.
  3. Click Download Detail for the detailed daily CSV.

Tip: Open CSV files in Excel or Google Sheets for further analysis. The summary report is best for payroll processing, while the detail report helps investigate specific attendance issues.

Saved Reports

Reports are saved and can be accessed anytime. Use the favorite toggle to mark frequently used reports for quick access.

To delete a report you no longer need, click the delete button on the report card.

Employee Attendance View

You can also view attendance for a specific employee:

  1. Go to Employees and open an employee's detail page.
  2. Click the Attendance tab.
  3. Select a date range.
  4. View day-by-day attendance records.
  5. Click Download to export as CSV.

Admin Corrections

If an attendance record needs correction (e.g., an employee forgot to clock out):

  1. Open the employee's attendance view.
  2. Click on the specific date record.
  3. Edit the clock-in or clock-out time.
  4. Add a note explaining the correction.
  5. Save the changes.

Note: All corrections are logged for audit purposes. The original and corrected times are both recorded.