User Guide
/

Groups

Groups let you organize employees and apply shared attendance rules. Instead of configuring settings per employee, you set them on the group and all members inherit them.

What Are Groups For?

Groups control:

  • Overtime settings — Whether overtime requires approval, auto-approve thresholds
  • Attendance rules — Clock-in/out requirements, photo verification, location verification
  • Default shift — Which shift is assigned to group members by default

For example, you might create a "Field Staff" group that requires photo and GPS verification on clock-in, and an "Office Staff" group that only requires location verification.

Creating a Group

  1. Navigate to Groups from the sidebar.
  2. Click the Add Group button.
  3. Fill in the group details:
    • Group Name — A descriptive name (e.g., "Marketing Team", "Warehouse Staff").
    • Description — Optional notes about the group's purpose.
  4. Configure attendance rules for the group.
  5. Click Save to create the group.

Groups page

Managing Group Members

After creating a group, you can add or remove members:

  1. Open the group by clicking on it in the group list.
  2. Click the Members tab.
  3. Use the employee selector to add members.
  4. Click Save Changes to update membership.

Employees can belong to only one group at a time. Moving an employee to a new group removes them from their previous group.

Group Settings

Each group can be configured with the following settings:

Overtime Settings

  • Require overtime approval — When enabled, overtime hours require supervisor approval before being counted.
  • Auto-approve threshold — Overtime under this duration (in minutes) is automatically approved.

Attendance Verification

  • Require photo on clock-in — Employees must take a selfie photo when clocking in.
  • Require photo on clock-out — Employees must take a selfie photo when clocking out.
  • Require location verification — GPS location is checked against the assigned workplace radius.

Tip: Photo and location verification help prevent buddy punching and ensure employees are at the correct work site.

Editing a Group

  1. Click on the group in the list.
  2. Update any settings as needed.
  3. Click Save to apply changes.

Changes to group settings take effect immediately for all group members.

Deleting a Group

  1. Click on the group you want to delete.
  2. Click the Delete button.
  3. Confirm the deletion.

Important: You cannot delete a group that still has members. Remove all members first, then delete the group.